Sage 200:Import Cashbook Payments/Receipts

This type of PostTrans import, imports Caskbook Payments/Receipts, which can be input manually, data from an ODBC connection or imported from CSV file.

Import Cashbook Features in Sage 200

Sage 200 Cashbook Types

BP - Bank Payment
BR - Bank Receipt

The transaction type is set, either on the Header of the cashbook import, or on the lines of the import. See examples below.

Import Transaction Features in Sage 200

Simply add new lines to the spreadsheet from row 30 on-wards. Then press Import button, on the PostTrans Toolbar, to import single or multiple Sage 200 cashbook transactions (Examples shown below).

Advantages

Detailed conformation before transaction importation
Highlighted Validation of codes and data
Search for Nominal, Tax code, Bank Account, etc using our In-Cell Searching
Add formula, vba or macros to manipulate the imported data
Cannot Post Sage transaction twice. Writes POSTED in row, with cashbook transaction URN ref generated.
Easy importation from CSV file

Examples of importing Sage 200 Transactions

Posting Single Cashbook Transaction

Header values can be specified in the top portion of the PostTrans template, and/or in line items in rows 30 on-wards. The template structure detail is discussed in Template Structure (below this section).

Many examples are included with PostTrans for Sage 200. Press Examples button on the PostTrans toolbar and type "Cashbook" into search box to list all examples.

Multiple Cashbook Transactions

Multiple Cashbook Transactions can be imported by adding the Header fields to the Tag row 28. These are easily inserted using the Tags button, see all tags listed at the bottom of page.

Indeed we can add tag "THBefSWCompany", in column B to allow us to post different Sage 200 Companies from the same sheet. We also override the Transaction type in column C.

Formula, VBA and macros can be added to further enhance this data entry template.

The Path the Cursor takes can also be defined

Customised User Defined Fields

For this type of import, PostTrans can be map Excel fields to customised user defined fields.

Common Features

In-Cell Searching

Any Tag ending with ^ will have a In-cell search facility to look up associated values. Use SPACE + TAB to see all values, or SPACE and TEXT to perform a text search on description. These are returned to the cell as "CODE, DESCRIPTION". PostTrans only uses the CODE and ignores the comma and anything after it, thus data from a field would only need the CODE part of the data if from an external imported file.

In-cell Searching can be turned off by removing the ^ from the end of the tag name, or name in first line of comment (Header cells) to disable in-cell searching for a single column, or header cell. All in-cell searching can be turned off in Setup. In-cell searching.

Cursor Path

The path the cursor takes through the sheet, when entering data manually, can also be easily defined in Setup. See Set Cursor Path

Importing the Data

Simply press the Import button to validate and import the data into Sage 200. PostTrans will read the Header cells and then process the rows of data until TLNomCode column contains no data. The Sage Company imported into can be set in the Setup window.

PostTrans ONLY edits those fields listed on the sheet when importing, thus any existing values, on a record, are unaffected. New records may have default values for certain fields.

Validation

Any values and associated codes will be invalid during import. The cursor will be moved to highlight any problems in data.

POSTED Document Ref

After Posting a transaction, PostTrans will write "POSTED:" and the transaction reference number in column A (tag TLPosted). Lines marked as "POSTED" are then ignored by PostTrans when re-posting. So, transactions cannot easily be posted twice. So the transaction can not easily be posted twice. The user would have to remove "POSTED" from column A in order to post the transaction a second time. The user would have to remove "POSTED" from column A, to post the transaction a second time.

Confirmation before Posting Transaction

Just before posting the validated transaction, PostTrans will optionally show a transaction summary for the user to validate. This can be turned off in Setup window.

File Import Button

This can be enabled in Setup to easily import CSV, or fixed length files, into sheet for importation. Formula can also be added, or macros/VBA to manipulate this data before importation. Import from CSV file.

Clear Button

The Clear button will clear all values on the sheet, according to the row just above the tag row, and copy down any formula. Clear Transaction and copy down formula

Evaluation and License

This functionality will work with Sage Demo data without a license. A license is required to import into any other Sage Company.
A subscription be purchased, and cancel on-line at any time very easily. Pricing

What else can I do?

Other Sage 200 Extract/Import types

Frequently Asked Questions?

Got another question? It may well be covered on our Frequently Asked Questions page.

Tags which map to Sage 200

Not all of these tags/columns are needed. The table below lists the required and recommended:

Tag Name	Data Type	Description
Header:
THJournalType^	Text 3 Head Chg	Type of Cashbook entry In Cell Searching values:Journal Type BP, Bank Payment BR, Bank Receipt
THDate	Date Head Chg	Payment Date. Causes a new transaction if placed on lines
THChequeNo	Text 20 Head Chg	Cheque No. Change causes a new transaction if placed on lines
THRef2	Text 20 Head Chg	Ref2. Change causes a new transaction if placed on lines
THBankAcc^	Text 8 Head Chg	Bank Account to post payment/receipt in to In Cell Searching values in table BANKACCOUNT
THCurrency^	Text 3 Head Chg	Currancy. Set to Bank account if not specified In Cell Searching values in table Cur
THChequeTotal	Currency Head Chg	Total value of Transactions. Must balance with lines. Can be obmitted in which case will calculated on line totals
THNarative	Text 60 HeadOnly Chg	Narative overidden if values in TLDetails
Tax Defaults:
THTaxCode^	Text 1 Req, HeadOnly	Default Tax Code. For non Tax payment/receipts set to 'None' In Cell Searching values in table TaxWithNoneOption
Important Fields:
TLPosted	Text Req	Returns `POSTED` if Trans line has been posted and will be ignored if `POSTED` (required). Also reports errors/warnings in data row
Nominal Lines:
TLNomCode^	Text 16 EOF Req	Nominal Code. This can be simple nominal code and express the Cost Centre and Department in TLCostCentre /TLDepartment, or entered in the format NominalCode-CostCenter-Department, as provided by the in cell search function. How Nom/CC/Dep are specified In Cell Searching values in table NOM
TLDepartment^	Text 3	Department. This column is provided to allow the Department to be expressed in a separate cell. How Nom/CC/Dep are specified In Cell Searching values in table DEP
TLCostCentre^	Text 3	CostCentre. Make sure the format of the cell is “General” else search may not work properlydem How Nom/CC/Dep are specified In Cell Searching values in table CC
TLDetails^	Text 60	Details Changes in this cell will recalc other cells. Delete ^ to disable this calculation.
TLAmount^	Currency Req	Line amount Changes in this cell will recalc other cells. Delete ^ to disable this calculation.
Tax:
TLTaxCode^	Integer	Tax Code. To overide any value set on header In Cell Searching values in table Tax
Other:
TLForceNewTrans	Yes/NoTF	If YES then force a new transaction
Header:Before Posting:
THBefSWCompany^	Text 6 Head Chg	This will cause PostTrans to change company before posting if different from current Sage Line 50 Company. Thus can be user to post transactions into different companies, thus intercompany transactions are possible. It uses a 6 letter company code, which found by pressing the `Select Company` button in system setup. Posting to multiple companies In Cell Searching values in table CompanySelect
THBefDisplayMess	Text 60 Head	If contains value, then this text is displayed, and import cannot take place until this text if clear. Thus you can your own formula, macro or VBA code to stop import until a certain condition. Validating Transaction before posting
THBefDisplayMessYN	Text 60 Head	If contains value, then this text is displayed. Asks Yes/No to continue Validating Transaction before posting
Header - After Posting:
THAftProcessSheet	Text 60 Head	After posting this sheet, switch to work book with this name, and post that. Allows back to back purchase orders, or multiple company transfers. PRO Posting multiple sheets
THAftSwitchSheet	Text 60 Head	After posting this sheet, switch to work book with this name PRO Posting multiple sheets
Header - After Save:
THAftSavePATH	Text 60 Head Read	If THAftSavePATH and THAftSaveFilename specified, will save as PATH + ‘\YYYMM\’ + Filename + "_0000.xls". YYYMM can be overridden with value in THSaveSubDirectory cell. more about saving
THAftSaveSubDir	Text 60 Head Read	See THAftSavePATH more about saving
THAftSaveFilename	Text 60 Head Read	See THAftSavePATH. Example ‘ABAP01’ will save as ABAP01_0001.xls. more about saving
Import File:
THImportFullName	Text 500 Head	Full PATH and Filename of the file just imported using the `Import` button. This is required if you set the directory to move file after posting transaction. File Import instructions
THImportFileName	Text 500 Head	Filename of the file just imported using the `Import` button File Import instructions

Req = Field is required EOF = End of file, Stop when no more values

Head A header tag can be used in header section, before row 30, of the transaction template. Or in the rows data of data, below row 30, of the template like a traditional CSV importer.

With data type Yes/No fields, if cell starts with 'y' or 'Y' is taken as TRUE

Where ^ denotes a In Cell Code Search, delete ^ at end of tag, to turn off code search

All Text fields are trimmed (spaces before) by default. Add ' to the end of the tag name to stop this.

Related Example Sheets

You can easily access the example sheets by pressing Help button, on the PostTrans Toolbar to access these related examples, or downloading them from the links below.

To use the template, with Sage 200, install PostTrans. Download
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