Import Sage 200 Stock Adjustment

Sage 200:Stock Adjustment

This type of PostTrans import, imports Stock Adjustment, which can be input manually, data from an ODBC connection or imported from CSV file.

Stock Adjustment Import via XML API for Sage 200

Stock Adjustment Import Features
Template Example
Stock Adjustment Batches/Serial Example
Demo Videos
Template Structure in detail
Common Features
Transaction Options
Template Tags
Related Example Templates included with PostTrans

Import Sage 200 Stock Adjustment Features

Detailed conformation before transaction importation
Adjust Serial and Bactch number items Pro
Create Bins/Warehouses on the fly Pro
Highlighted Validation of codes and data
Search for Products and other codes etc., using our In-Cell Searching
Bin columns can be removed to force 'Unspecified' Bin always.
Add formula, vba or macros to manipulate the imported data
Cannot Post Sage journal twice. Writes POSTED in row, with transaction Ref generated.
Can skip Zero values enabling quick entry template to be created
Chain posting, allows a second template to post, for Back to Back order Pro
Easily Add your own validation, using the THBefDisplayMessage tag
Easy importation from CSV file

Example Sage 200 Stock Adjustment in Excel

Simple Sage 200 Stock Adjustment in Excel

The above is a screen shot of a Product Adjustment layout which is automatically generated after selecting this type of transaction, many of the fields are optional and are filled in automatically by PostTrans. The user need only enter Product Code and Quantity, all other fields are then filled in by PostTrans.

Indeed it is possible, using the "Ignore Zero Qty" system setting, to list all stock codes in the sheet. And thus the user simply fills in the qty against those stock items required. See Creating a Sales Order pad, which shows how to do this with an order, but the principle is the same. Pro

The cell A1 has a tag “Sage200transAdj” to designate the type of import. It uses a series of tags, placed in row 28, to identify the lines, or splits, in the Sage Line 200 Transaction.

These tags, listed in table below, can be easily added to a spreadsheet using the Tags button. See Online Training for an explanation of this.

Stock Adjustment Batches/Serial

Adding Tag 'TLBatSerial' will allow entry/selection, using In-Cell Searching, of Batches/Serial items to Stock Adjust

Sage 200 Stock Adjust with Batches/Serial items

In the above example the first line is writing off 2 items in a batch 'PprGb-100' since we have no contra location in cols G and H. The Adjustment OUT works best for Batches/Serial items

The second line moves 3 from WAREHOUSE -> SHOWROOM for batch PprGb-100

The third line moves serial no 10 to new location WAREHOUSE, and Bin 'STORE1'. STORE1 is created automatically if allow by a system setting.

The fourth line writes off serial item 11 in WAREHOUSE

If the Bin columns are removed from the sheet, then 'Unspecified' Bin is always used.

The order of the columns can be rearranged. For instance, if the TLBatSerial column is move to before the location selection, then search will allow selection of Batches/Serial regardless of location. After selection the locations, and Bin will be filled in.

Template Structure for Transaction Data

The template must have tag ‘Sage200TransAdj’ in the comment of cell A1 to instruct PostTrans that we are interested in importing Transactions, and that the sheet is a PostTrans Template. Pressing Import or Extract on a blank sheet will either open an existing example or create basic template for you to customise.

On-line Training video of how all this works

Common Features

In-Cell Searching

Any Tag ending with ^ will have a In-cell search facility to look up associated values. Use SPACE + TAB to see all values, or SPACE and TEXT to perform a text search on description. These are returned to the cell as "CODE, DESCRIPTION". PostTrans only uses the CODE and ignores the comma and anything after it, thus data from a field would only need the CODE part of the data if from an external imported file.

In-cell Searching can be turned off by removing the ^ from the end of the tag name, or name in first line of comment (Header cells) to disable in-cell searching for a single column, or header cell. All in-cell searching can be turned off in Setup. In-cell searching.

Cursor Path

The path the cursor takes through the sheet, when entering data manually, can also be easily defined in Setup. See Set Cursor Path

Importing the Data

Simply press the Import button to validate and import the data into Sage 200. PostTrans will read the Header cells and then process the rows of data until TLStock column contains no data. The Sage Company imported into can be set in the Setup window.

PostTrans ONLY edits those fields listed on the sheet when importing, thus any existing values, on a record, are unaffected. New records may have default values for certain fields.

Validation

Any values and associated codes will be invalid during import. The cursor will be moved to highlight any problems in data.

POSTED Document Ref

After Posting a transaction, PostTrans will write "POSTED:" and the transaction reference number in column A (tag TLPosted). Lines marked as "POSTED" are then ignored by PostTrans when re-posting. So, transactions cannot easily be posted twice. So the transaction can not easily be posted twice. The user would have to remove "POSTED" from column A in order to post the transaction a second time. The user would have to remove "POSTED" from column A, to post the transaction a second time.

Confirmation before Posting Transaction

Just before posting the validated transaction, PostTrans will optionally show a transaction summary for the user to validate. This can be turned off in Setup window.

File Import Button

This can be enabled in Setup to easily import CSV, or fixed length files, into sheet for importation. Formula can also be added, or macros/VBA to manipulate this data before importation. Import from CSV file.

Clear Button

The Clear button will clear all values on the sheet, according to the row just above the tag row, and copy down any formula. Clear Transaction and copy down formula

Evaluation and License

This functionality will work with Sage Demo data without a license. A license is required to import into any other Sage Company.
A subscription be purchased, and cancel on-line at any time very easily. Pricing

Restrictions

Locations must be turned on.

What else can I do?

Other Sage 200 Extract/Import types

Frequently Asked Questions?

Got another question? It may well be covered on our Frequently Asked Questions page.

Demonstration Video

Sage 200 – Import Stock Adjustment

	0:00	Video Introduction
	1:10	Product Demo
	2:00	Moving stock into other location
	2:30	Writing off stock
	3:30	Posting the Stock adjustment with conformation
	5:40	Extracting multiple stock items to create adjustment quick template Pro

Download Stock Adjustment Template
see 'OUT' and 'Batches OUT' sheet

To use the template, with Sage 200, install PostTrans. Download
Trial with Sage demo company. Purchase a month subscription for Live Sage Company. Price
Watch the On-line Training course on how to use and customise the templates.

Product Adjustment Import Options

Nominal Import has the following options, which are accessible by pressing the Setup button on the toolbar:

Simple Sage 50 Stock Adjustment in Excel

Option	Description
Turn off all Cell Lookups	This option turns all in cell searching ON/OFF more about Sage Line 50 Related Code Search
Show Summary before posting	This turns on and off Journal summary before posting. See below…
Enforce Project and Cost Code entry	This makes sure that the user specifies Job Costing codes, other wise they are optional Pro
Create Bins if need be	Allow the creation of Bin on the fly if don't exist Pro

Confirmation window showing summary of transaction.

You would want to turn the summary off if you are importing a large number of Adjustment lines from an external file.

If Project codes are entered in Stock Adjustment then confirmation will show a summary of Project Costing figures posted.

PostTrans Tags which map to Sage 200

Not all of these tags/columns are needed. The table below lists the required and recommended:

Tag Name	Data Type	Description
Header Values:
THAdjType^	Text 2 HeadOnly XML	Type of Adjustment, basically sets the IN/OUT for TLQty In Cell Searching values:Stock Adjustment Type AI, Adjustment In AO, Adjustment Out FO, FOC OUT PI, Project Issue GR, Goods Return OUT WO, Write Off
THAccRef^	Text 8 Head Chg XML	Customer/Supplier Ref. Must be set to Customer or Supplier for Stock adjustment type FO or GR In Cell Searching values in table THADJAccCode
THTranRef	Text 20 Head Chg XML	Transaction Reference, overides vallue set on Header
THTranRef2	Text 20 Head Chg XML	Transaction Reference2, overides vallue set on Header
THTransDate	Date Head Chg XML	Transaction Date, overides the date set on Header
Project (Pro):
THProjectCode^	Text 30 Head Pro XML	Project if Project stock issue. Can be Projectcode/Phase In Cell Searching values in table PROJECTADJCODE
TLProject^	Text 12 Pro XML	Project In Cell Searching values in table ProjectCode
TLPhaseFilter^	Text 30 Pro XML	Phase Filter. If project has duplicate Project items in different phases, this can direct to correct Phase Sage V21 onwards In Cell Searching values in table PROJECTADJPHASECODE
TLCostCode^	Text 8 Pro XML	Cost Code In Cell Searching values in table ProjectCostCode
Important Fields:
TLPosted	Text Req	Returns `POSTED` if Trans line has been posted and will be ignored if `POSTED` (required). Also reports errors/warnings in data row
Adjustment Lines:
TLStock^	Text 30 EOF Req XML	Product Description. PostTrans stops importing after finding 5 consecutive blank cells. In Cell Searching values in table ProdADJCodeNoDesc
TLDetails	Text 60 XML	Details
TLQty^	Double Req XML	Quantity, ignores any lines with zero qty. This allows a long product list to be listed, and user simply edit a qty to book IN/OUT Changes in this cell will recalc other cells. Delete ^ to disable this calculation.
Location:
TLLoc^	Text 20 XML	Location. DoubleClick to see Stock Levels In Cell Searching values in table AdjTLLoc
TLBin^	Text 20	Bin Location. Set to 'Unspecified' if column not in template.. DoubleClick to see Stock Levels In Cell Searching values in table AdjTLBIN
TLBinSetAllocP	Integer	Bin Allocation Priority 1-9 if created (settings allows this in `setup` button)
TLBinSetPrim	Yes/NoTF	Y Set Primary Bin if created (settings allows this in `setup` button)
Contra Location:
TLContraLoc^	Text 20 XML	Contra Location, Use this to move stock between locations. Set type to "1,Adjustment In" makes TLQty,TLLoc,TLBin the IN Qty/location, and thus a Ref in TLMoveLoc,TLMoveBin specify the Location and Bin to move stock from. In Cell Searching values in table AdjTLContraLoc
TLContraBin^	Text 20 XML	Contrat Bin Location. Set to 'Unspecified' if column not in template. In Cell Searching values in table AdjTLContraBIN
Value:
TLCostPrice	Currency Read XML	Cost Price
TLTotCost	Currency Read	Total Cost Price of line
TLStdPrice	Currency Read XML	Std Sales Price
TLTotSales	Currency Read	Total Sales Price for line
TLTotContraCost	Currency Read	Total Contra Cost Price of line
Stock Record (PostBack):
StBinQtyFree	Double Read	Product Qty free, updated when stock code entered
StBinQtyInStock	Double	Product Qty In stock, updated when stock code entered
StBinQtyContraFree	Double Read	Product Qty free in contra Location, updated when stock code entered. This figure is used when using to do stock take, and is compared with TLQty
StBinQtyContraInStock	Double Read	Product Qty In stock contra Location, updated when stock code entered
StBinContraLastCost	Text 16 Read	Last cost of Contra Bin
StStockUOM^	Text 20 Read	Returns the UOM for stock item Changes in this cell will recalc other cells. Delete ^ to disable this calculation.
Batch/Serial Details:
TLSellByDate	Date Pro XML	Sell lBy Date
TLUseByDate	Date Pro XML	Use By Date
TLBatSerial^	Text 30 Pro XML	Batch Ref or for Serial then a comma seperated list or list with each on new line. DoubleClick to see Stock Levels In Cell Searching values in table AdjTLBatSerial
TLBatSerRef	Text 30 Pro XML	Batch/Serial Ref. Searching is provided on AO when location/BIN has been entered
TLSerBatType	Text 10 Read	Returns Ser/Bat if a Serial No/Batch traceable item
TLSupplier^	Text 20 Read	Batch/Serial Supplier In Cell Searching values in table Supp
Other:
THWoCategory^	Text 20 Head Chg XML	Write Off Category In Cell Searching values in table WOCategory
Analysis Codes:
TLAnal1^	Text 60 XML	Analyisis code 1 - `Setup` View >> Analaysis code menu option will list mapping numbers and values Sage V2015 onwards In Cell Searching values in table AnalCust_01
TLAnal2^	Text 60 XML	Analyisis code 2 - `Setup` View >> Analaysis code menu option will list mapping numbers and values Sage V2015 onwards In Cell Searching values in table AnalCust_02
TLAnal3^	Text 60 XML	Analyisis code 3 - `Setup` View >> Analaysis code menu option will list mapping numbers and values Sage V2015 onwards In Cell Searching values in table AnalCust_03
TLAnal4^	Text 60 XML	Analyisis code 4 - `Setup` View >> Analaysis code menu option will list mapping numbers and values Sage V2015 onwards In Cell Searching values in table AnalCust_04
TLAnal5^	Text 60 XML	Analyisis code 5 - `Setup` View >> Analaysis code menu option will list mapping numbers and values Sage V2015 onwards In Cell Searching values in table AnalCust_05
TLAnal6^	Text 60 XML	Analyisis code 6 - `Setup` View >> Analaysis code menu option will list mapping numbers and values Sage V2015 onwards In Cell Searching values in table AnalCust_06
TLAnal7^	Text 60 XML	Analyisis code 7 - `Setup` View >> Analaysis code menu option will list mapping numbers and values Sage V2015 onwards In Cell Searching values in table AnalCust_07
TLAnal8^	Text 60 XML	Analyisis code 8 - `Setup` View >> Analaysis code menu option will list mapping numbers and values Sage V2015 onwards In Cell Searching values in table AnalCust_08
TLAnal9^	Text 60 XML	Analyisis code 9 - `Setup` View >> Analaysis code menu option will list mapping numbers and values Sage V2015 onwards In Cell Searching values in table AnalCust_09
TLAnal10^	Text 60 XML	Analyisis code 10 - `Setup` View >> Analaysis code menu option will list mapping numbers and values Sage V2015 onwards In Cell Searching values in table AnalCust_10
TLAnal11^	Text 60 XML	Analyisis code 11 - `Setup` View >> Analaysis code menu option will list mapping numbers and values Sage V2015 onwards In Cell Searching values in table AnalCust_11
TLAnal12^	Text 60 XML	Analyisis code 12 - `Setup` View >> Analaysis code menu option will list mapping numbers and values Sage V2015 onwards In Cell Searching values in table AnalCust_12
TLAnal13^	Text 60 XML	Analyisis code 13 - `Setup` View >> Analaysis code menu option will list mapping numbers and values Sage V2015 onwards In Cell Searching values in table AnalCust_13
TLAnal14^	Text 60 XML	Analyisis code 14 - `Setup` View >> Analaysis code menu option will list mapping numbers and values Sage V2015 onwards In Cell Searching values in table AnalCust_14
TLAnal15^	Text 60 XML	Analyisis code 15 - `Setup` View >> Analaysis code menu option will list mapping numbers and values Sage V2015 onwards In Cell Searching values in table AnalCust_15
TLAnal16^	Text 60 XML	Analyisis code 16 - `Setup` View >> Analaysis code menu option will list mapping numbers and values Sage V2015 onwards In Cell Searching values in table AnalCust_16
TLAnal17^	Text 60 XML	Analyisis code 17 - `Setup` View >> Analaysis code menu option will list mapping numbers and values Sage V2015 onwards In Cell Searching values in table AnalCust_17
TLAnal18^	Text 60 XML	Analyisis code 18 - `Setup` View >> Analaysis code menu option will list mapping numbers and values Sage V2015 onwards In Cell Searching values in table AnalCust_18
TLAnal19^	Text 60 XML	Analyisis code 19 - `Setup` View >> Analaysis code menu option will list mapping numbers and values Sage V2015 onwards In Cell Searching values in table AnalCust_19
TLAnal20^	Text 60 XML	Analyisis code 20 - `Setup` View >> Analaysis code menu option will list mapping numbers and values Sage V2015 onwards In Cell Searching values in table AnalCust_20
Default Locations:
THDefaultLoc^	Text 20 HeadOnly Chg	Setting this will set the default location for TLLoc on each line In Cell Searching values in table Loc
THDefaultContraLoc^	Text 20 HeadOnly	Setting this will set the default location for TLContraLoc on each line In Cell Searching values in table Loc
Header:Before Posting:
THBefSWCompany^	Text 6 Head Chg Pro	This will cause PostTrans to change company before posting if different from current Sage Line 50 Company. Thus can be user to post transactions into different companies, thus intercompany transactions are possible. It uses a 6 letter company code, which found by pressing the `Select Company` button in system setup. Posting to multiple companies In Cell Searching values in table CompanySelect
THBefDisplayMess	Text 60 HeadOnly	If contains value, then this text is displayed, and import cannot take place until this text if clear. Thus you can your own formula, macro or VBA code to stop import until a certain condition. Validating Transaction before posting
THBefDisplayMessYN	Text 60 HeadOnly	If contains value, then this text is displayed. Asks Yes/No to continue Validating Transaction before posting
Header - After Posting:
THAftProcessSheet	Text 60 HeadOnly Pro	After posting this sheet, switch to work book with this name, and post that. Allows back to back purchase orders, or multiple company transfers. PRO Posting multiple sheets
THAftSwitchSheet	Text 60 HeadOnly Pro	After posting this sheet, switch to work book with this name PRO Posting multiple sheets
Header - After Save:
THAftSavePATH	Text 60 HeadOnly Pro	If THAftSavePATH and THAftSaveFilename specified, will save as PATH + ‘\YYYMM\’ + Filename + "_0000.xls". YYYMM can be overridden with value in THSaveSubDirectory cell. Saving template after posting
THAftSaveSubDir	Text 60 HeadOnly Pro	See THAftSavePATH more about saving
THAftSaveFilename	Text 60 HeadOnly Pro	See THAftSavePATH. Example ‘ABAP01’ will saveas ABAP01_0001.xls. more about saving
Import File:
THImportFullName	Text 500 HeadOnly	Full PATH and Filename of the file just imported using the `Import` button. This is required if you set the directory to move file after posting transaction. File Import instructions
THImportFileName	Text 500 HeadOnly	Filename of the file just imported using the `Import` button File Import instructions

Req = Field is required EOF = End of file, Stop when no more values

XML = Un-attended PostTrans XML API for Sage 200

Head A header tag can be used in header section, before row 30, of the transaction template. Or in the rows data of data, below row 30, of the template like a traditional CSV importer.

With data type Yes/No fields, if cell starts with 'y' or 'Y' is taken as TRUE

Where ^ denotes a In Cell Code Search, delete ^ at end of tag, to turn off code search

All Text fields are trimmed (spaces before) by default. Add ' to the end of the tag name to stop this.

Related Example Sheets

You can easily access the example sheets by pressing Help button, on the PostTrans Toolbar to access these related examples, or downloading them from the links below.

Transaction Data - Stock Adjustments:
Download Sage200TransADJ.xlsx
	Stock Adjustment OUT with no Bins	Sheet:'OUT No Bins' Post a Stock adjustment to bring stock OUT with no Bins Specified
	Stock Adjustment Write Off	Sheet:'Write Off' Issues Stock Free of Write Off
	Stock Adjustment Goods Return	Sheet:'Goods Return' Issues Stock Free of Goods Return
	Stock Adjustment Free of Charge	Sheet:'Free Of Charge' Issues Stock Free of Charge Main page for Stock Adjustment Free of Charge
	Stock Adjustment OUT	Sheet:'OUT' Post a Stock adjustment to bring stock OUT
	Stock Adjustment IN	Sheet:'IN' Post a Stock adjustment to bring stock IN
	Stock Adjustment OUT with Batch and Serial	Sheet:'Batches OUT' ADJ OUT Product with Batches and Serial Nos Main page for Stock Adjustment Batches and Serial IN
	Stock Adjustment IN with Batch and Serial	Sheet:'Batches IN' ADJ IN Product with Batches and Serial Nos Main page for Stock Adjustment Batches and Serial IN
Bins:
Download Sage200bins.xlsx
	Locations and Bins	Sheet:'Bins' This sheet allows the user to extract/amend/delete/create Warehouse Bin records Main page for Locations and Bins Help article for Locations and Bins
	Stock Take Locations and Bins with Serial and Batches	Sheet:'Bins Stock Take Batch Serial' Stock Take Bins in the same or different Warehouses with Serial and Batches Main page for Bins Stock Take
	Stock Take Locations and Bins	Sheet:'Bins Stock Take' Stock Take Bins in the same or different Warehouses. Main page for Bins Stock Take Help article for Bins Stock Take
	Stock movement between Locations and Bins	Sheet:'Bins Movement' Move Stock items between Bins in the same or different Warehouse Main page for Bins Movement Help article for Bins Movement